Are you excited about PR? Are you looking for an opportunity to engage in the industry even before you graduate? Do you want to be part of a team tasked with creating fun and meaningful professional development programs for students? If so, a leadership position with Quotes may be the place for you.

Executive board positions: President, Vice President of Operations, Director of Events, Director of Communication, Director of Membership

Creative Team: Creative Director, Webmaster

How to apply: Quotes positions are appointed by the faculty adviser and current Quotes president every November. Eligible candidates are individually interviewed and selected based on the following criteria: Interest level, skill set, availability, and duration and activity level of Quotes membership.

Download application here 

(Note: You have until November 26 to apply)

Here is a quick description of every executive board and creative team position. More detail information is available here

Executive Board Positions

President*

  • Oversees all board members
  • Delegates tasks to board members to ensure smooth operation of the Club’s programs and objectives
  • Registers Quotes as a registered student organization (RSO) through OSI every semester
    through necessary forms and meetings
  • Proofs all publications and collateral, such as flyers and emails
  • Oversees the booking of meeting room reservations the second week of each semester
  • Maintains relationship with the Florida Public Relations Association
  • Serves as the liaison between the club and the professional community, contacting speakers and arranging tours.
  • Comes up with ideas to make Quotes more efficient
  • Organizes board meetings by creating agendas and maintaining the board’s focus on student professional development
  • Gives presentation in ADV 3008 and PUR 4000 each term
  • Keeps Quotes adviser (Lindsay Hudock) informed of board activities
  • Helps manage the Quotes e-mail account quotespresident@gmail.com
  • Writes thank-you notes to all speakers and agency hosts, and coordinates thank you gifts

* Must be an Advertising/PR major and able to attend all board and club events.

The ideal candidate for President is:

A junior at time of election

Committed to working in public relations after college

Highly detail oriented

Not intimidated to call  (on the phone—not email or text) professionals to arrange tours and speakers

Good at delegating and comfortable with following up and holding other board members accountable

Strong written and oral communication skills

Not working more than 10 to 15 hours a week outside of school

Not in a leadership position with another organization while serving in Quotes

Good team builder

Good listener and open to advice and input from faculty and advisers

Able to attend all board meetings and club events as well as FPRA events

Able to commit 5-10 hours a week to club activities

Vice President of Operations

  • Assists President with all tasks, serves as the right hand man

 Especially focused on coordinating on campus logistics:

Room reservations

OSI paperwork and meetings

  • Helps proof all publications, such as flyers and emails
  • Serves a critical role in board meetings by taking the minutes, compiling action items and storing these records in the club google drive
  • Serves as the coordinator and point of contact with Quotes Ambassadors
  • Delegates tasks to board members to ensure smooth operation of the Club’s programs and objectives
  • Aids other board members when necessary
  • Attend board meetings and club events
  • Photographs club events and stores pictures in the drop box
  • Presents ideas for tours, trips, socials or off-campus professional development activities to be approved by the board
  • Helps manage the Quotes e-mail account, QuotesVP@gmail.com

The ideal candidate for VP of Operations is:

A sophomore or junior at time of election

Committed to working in public relations after college

Highly detail oriented

Good at project management and task-focused

Strong written and oral communication skills

Not working more than 10 to 15 hours a week outside of school

Not in a leadership position with another organization while serving in Quotes

Good team builder

Good listener and open to advice and input from faculty and advisers

Able to attend board meetings, club events, and FPRA events

Director of Events

  • This board member is responsible for the planning and execution of Intern Pursuit each fall and spring semesters. This includes:
    • Contacting and recruiting employers
    • Managing the employer registration process and RSVP list
    • Working with the student union on room set up
    • Fielding employer and student questions about IP
    • Coordinating with Ad club for support and promotion of IP
    • Coordinating with journalism club for parking passes for employers
    • Managing the day of set up and logistics
    • Working with the Director of Communication to produce promotional messages
    • Working with Director of Communication and Webmaster to post event details on website and
    • social media
    • Sending surveys, thank you notes and save-the-dates to employers upon completion of IP
  • Presents ideas for tours, trips, socials or off-campus professional development activities to be approved by the board
  • Attends board meetings and club events

The ideal candidate for Director of Events is:

A sophomore or junior at time of election

Committed to working in public relations after college

Not intimidated to call  (on the phone—not email or text) professionals

Highly detail oriented

Able to interact professionally and respectfully with employers

Good at project management and task-focused

Good team player

Not working more than 10 to 15 hours a week outside of school

Not in a leadership position with another organization while serving in Quotes

Good listener and open to advice and input from board members and faculty adviser

Able to attend board meetings, club events, and FPRA events

Director of Communication*

  • Creates, delivers and monitors all approved promotional messages in social media channels

This includes:

Facebook: Page posts, events, interactions and maintenance

Twitter: Tweeting club updates, links, and replies to DM, favorites, interactions

Instagram: Creating posts, replies and favorites

  • Drafts comprehensive social media and e-blast calendars
  • Creates and promotes facebook events for all club events two weeks prior to the event
  • Proofs all publications for spelling and grammatical errors
  • Sends all publications to President and VP of Operations for final proofing and approval
  • Assists President and Creative Director with idea generation for graphics and collateral
  • Works with other board members to obtain info about speakers and agencies
  • Works with Webmaster to update website with event details
  • Manages Quotes email account and responds to all emails from members Quotescommunication@gmail.com
  • Presents ideas for tours, trips, socials or off-campus professional development activities to be approved by the board
  • Attends board meetings and club events

* Must submit writing samples and be in a writing-intensive major to be considered for this position. Ability to create social media graphics is a plus.

The ideal candidate for Director of Communication is:

A sophomore or junior at time of election

Strong writer with understanding of grammar and punctuation rules

Social media-savvy

Basic understanding of design is a plus, but not mandatory

Previous writing-intensive internship is a plus

Highly detail oriented

Good at project management and task-focused

Good team player

Not working more than 10 to 15 hours a week outside of school

Not in a leadership position with another organization while serving in Quotes

Good listener and open to advice and input from board members and faculty adviser

Able to attend board meetings, club events, and FPRA events

Director of Membership

  • Manages club membership database and dues
  • Collects contact info from prospective and current members
  • Places member info into membership database spreadsheet
  • Updates mailing list
  • Creates sign-in sheets for each meeting/event and tracks member participation in the member spreadsheet
  • Sends emails to new members, confirming their paid dues and welcoming them to the club
  • Works closely with faculty adviser to coordinate dues payment to FPRA every fall
  • Welcomes members at meetings
  • Sends email notifications to members of club events
  • Presents ideas for tours, trips, socials or off-campus professional development activities to be approved by the board
  • Attends board meetings and club events

The ideal candidate for Director of Membership is:

A sophomore or junior at time of election

Highly detail oriented

Good at project management and task-focused

Knows Excel

Good team player

Not working more than 10 to 15 hours a week outside of school

Not in a leadership position with another organization while serving in Quotes

Good listener and open to advice and input from board members and faculty advisor

Able to attend board meetings, club events, and FPRA events

Creative Director

  • Creates social media graphics and collateral for all club activities
  • Takes photos and videos at every event and adds files to Google Drive
  • Maintains Quotes brand throughout all communication materials
  • Presents ideas for tours, trips, socials or off-campus professional development activities to be approved by the board
  • Attends board meetings and club events

The ideal candidate for Creative Director is:

A freshman, sophomore or junior at time of election

Strong grasp of Adobe Photoshop and/or InDesign

Good listener and open to advice and input from board members and faculty adviser

Highly detail oriented

Good at project management and task-focused

Good team player

Not working more than 15-20 hours a week outside of school

Webmaster

*it is possible to hold this board position along with another board position

  • Collaborates with President and Faculty Adviser to create exciting website content
  • Works with Director of Communication to update website with upcoming events
  • Troubleshoots WordPress errors and downtime
  • Renews website domain every year
  • Redesigns website with new template, when requested by the President and/or Faculty Adviser
  • Regularly reviews site content to ensure it’s updated and accurate

The ideal candidate for Webmaster is:

A freshman, sophomore or junior at time of election

Moderate understanding of WordPress and how websites function

Basic understanding of design is a plus

Highly detail oriented

Good at project management and task-focused

Good listener and open to advice and input from board members and faculty advisor

Support team members

 Ambassadors

Ambassadors are passionate club members looking to be more involved than the average student, but they might not be in a position to take a seat on the executive board. They are active club members who work with the board to promote events, do classroom visits, welcome attendees at meetings, and help staff large events. Ambassadors may be students looking to take a small step into leadership before applying for a seat on the executive board. Ambassadors may also be former board members who now serve in mentoring roles.

Responsibilities include:

  • Ambassadors focus on amplifying the messaging of the Quotes e-board
  • Must attend three fourths of all events held throughout the semester
  • Responsible for passing out a certain amount of promotional items to students on campus
  • Responsible for attending tabling events such as orientation, open houses, and more
  • Has to have social media in order to share what the club is actively doing throughout the semester
  • Must write one blog post and one Proclaimer throughout the year

 

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