Are you excited about PR? Are you looking for an opportunity to engage in the industry even before you graduate? Do you want to be part of a team tasked with creating fun and meaningful professional development programs for students? If so, a leadership position with Quotes may be the place for you.

Executive board positions: President, Vice President of Operations, VP of Special Projects, Director of Events, Director of Membership, Director of Communication, Creative Director, Webmaster

How to apply: Quotes positions are appointed by the faculty adviser and current Quotes president every November. Eligible candidates are individually interviewed and selected based on the following criteria: interest level, skill set, availability, and duration and activity level of Quotes membership.

Executive Board Application

Here is a quick description of every executive board and creative team position. More detailed information is available here.

Executive Board Positions

President*

  • Oversees all board members and facilitates teamwork
  • Delegates tasks to board members to ensure smooth operation of the Club’s programs and objectives
  • Registers Quotes as a registered student organization (RSO) through OSI every semester through necessary forms and meetings
  • Proofs all publications and collateral, such as flyers and emails
  • Oversees the booking of meeting room reservations the second week of each semester
  • Maintains relationship with the Florida Public Relations Association
  • Serves as the liaison between the club and the professional community, contacting speakers and arranging tours
  • Facilitate relationships and partnerships with other clubs on campus
  • Comes up with ideas to make Quotes more efficient and increase club reach
  • Organizes board meetings by creating agendas and maintaining the board’s focus on student professional development
  • Gives presentation in ADV 3008, PUR 4000 each term and other classes 
  • Keeps Quotes adviser (Lindsay Hudock) informed of board activities and coordinates with her as necessary
  • Manages and responds to the Quotes e-mail account quotespresident@gmail.com
  • Writes thank-you notes to all speakers and agency hosts, and coordinates thank you gifts
  • Manages and writes the Club’s FPRA Image Award submissions

* Must be an Advertising/PR major and able to attend all board and club events.

The ideal candidate for President is:

  • A junior at time of election
  • Committed to working in public relations after college
  • Highly detail oriented
  • Not intimidated to call (on the phone—not email or text) professionals to arrange tours and speakers
  • Good at delegating and comfortable with following up and holding other board members accountable
  • Strong written and oral communication skills
  • Not working more than 10 to 15 hours a week outside of school
  • Not in a leadership position with another organization while serving in Quotes
  • Good team builder
  • Good listener and open to advice and input from faculty and advisers
  • Able to switch between looking at the big picture and coordinating details 
  • Willing to step in where needed to complete a project
  • Able to attend all board meetings and club events as well as FPRA events
  • Able to commit 5-10 hours a week to club activities

Vice President of Operations

  • Room reservations 
  • OSI paperwork and meetings
  • Handles logistics for club events, and sends finalized event graphics to the Nicholson Academic Student Services Center for promotion 
  • Serves a critical role in board meetings by taking the minutes, compiling action items and storing these records in the club google drive and Asana
  • Serves as the coordinator and point of contact with Quotes Ambassadors
  • Stays up to date with FPRA monthly newsletters to formulate topics for future Quotes Corner issues and shares with Director of Communication for promotion
  • Helps proof all publications, such as flyers and emails
  • Delegates tasks to board members to ensure smooth operation of the Club’s programs and objectives 
  • Aids other board members when necessary 
  • Attend board meetings and club events 
  • Presents ideas for tours, trips, socials or off-campus professional development activities to be approved by the board
  • Helps manage the Quotes e-mail account, QuotesVP@gmail.com

The ideal candidate for VP of Operations is:

  • A sophomore or junior at time of election
  • Committed to working in public relations after college
  • Highly detail oriented
  • Good at project management and task-focused
  • Strong written and oral communication skills 
  • Not working more than 10 to 15 hours a week outside of school
  • Not in a leadership position with another organization while serving in Quotes 
  • Good team builder 
  • Good listener and open to advice and input from faculty and advisers 
  • Able to attend board meetings, club events, and FPRA events

VP of Special Projects

  • Maintains communication to increase club involvement and upkeep relationships with the professional community
  • Facilitate relationships and partnerships with alumni and members of Quotes
  • Handles communication campaigns for club events
  • Stays up to date with FPRA monthly newsletters to formulate topics for future Quotes Corner issues and shares with Director of Communication for promotion
  • Sets up fundraising and partial proceeds events
  • Assist Webmaster and Director of Communications with monthly newsletter
  • Aids other board members when necessary 
  • Attend board meetings and club events 
  • Gives presentation in ADV 3008, PUR 4000 each term and other classes 
  • Keeps Quotes adviser (Lindsay Hudock) informed of communication campaigns and coordinates with her as necessary
  • Manages and responds to the Quotes email account quotespresident@gmail.com

The ideal candidate for VP of Special Projects is:

  • A sophomore or junior at time of election
  • Comfortable speaking with alumni and professionals in the community
  • Able to interact professionally and respectfully with employers
  • Committed to working in public relations after college
  • Highly detail oriented
  • Social media savvy
  • Good at project management and task-focused
  • Strong written and oral communication skills 
  • Not working more than 10 to 15 hours a week outside of school
  • Not in a leadership position with another organization while serving in Quotes 
  • Good team builder 
  • Good listener and open to advice and input from faculty and advisers 
  • Able to attend most board meetings, club events, and FPRA events

Director of Events 

  • Outline master plan with all objectives and tasks in a timeframe to prepare for Intern Pursuit while incorporating main organizational deadlines
  • Organizing, mobilizing and/or coordinating with the Creative Director and Director of Communication for necessary Intern Pursuit assets and graphics to be created and posted for promotion
  • Contacting and recruiting employers
  • Managing the employer registration process and RSVP list
  • Correspond and coordinate with event participants, event employers, Student Union officials and Lindsay Hudock for the successful execution of Intern Pursuit
  • Serves as a point of contact between the attendees of the Intern Pursuit event if any questions arise
  • Supervision of the production process of Intern Pursuit
  • Work collaboratively with the Webmaster to ensure that the list of employers on the Quotes website is up-to-date and accurate
  • Coordinating with journalism club about its morning Intern Pursuit event
  • Coordinating with Ad Club for support and promotion of IP
  • Managing the day of set up and logistics
  • Sending surveys, thank you notes and save-the-dates to employers upon completion of IP
  • Manage and coordinate Featured Internships 
  • Presents ideas for tours, trips, socials or off-campus professional development activities to be approved by the board
  • Attends board meetings and club events

The ideal candidate for Director of Events is:

  • A sophomore or junior at time of election
  • Committed to working in public relations after college
  • Not intimidated to call  (on the phone—not email or text) professionals
  • Highly detail oriented
  • Able to interact professionally and respectfully with employers
  • Good at project management and task-focused
  • Good team player
  • Not working more than 10 to 15 hours a week outside of school
  • Not in a leadership position with another organization while serving in Quotes
  • Good listener and open to advice and input from board members and faculty adviser
  • Able to attend board meetings, club events, and FPRA events

Director of Membership

  • Manages club membership database and dues
  • Collects contact info from prospective and current members
  • Places member info into membership database spreadsheet
  • Updates mailing list
  • Creates sign-in sheets for each meeting/event and tracks member participation in the member spreadsheet
  • Sends emails to new members, confirming their paid dues and welcoming them to the club
  • Monitors Knight Connect, responds to students interested in learning more about the club and updates the site with semester events 
  • Works closely with faculty adviser to coordinate dues payment to FPRA every fall
  • Welcomes members at meetings
  • Sends email notifications to members of club events
  • Brainstorm new ways to recruit membership 
  • Presents ideas for tours, trips, socials or off-campus professional development activities to be approved by the board
  • Attends board meetings and club events

The ideal candidate for Director of Membership is:

  • A sophomore or junior at time of election
  • Highly detail oriented
  • Good at project management and task-focused
  • Knows Excel
  • Good team player
  • Not working more than 10 to 15 hours a week outside of school
  • Not in a leadership position with another organization while serving in Quotes
  • Good listener and open to advice and input from board members and faculty advisers
  • Able to attend board meetings, club events, and FPRA events

Director of Communication* 

  • Schedules and posts all promotional messages in social media channels. 
  • Monitors comments, engagements and insights of all three social media.
  • This includes publishing:
    • Facebook: Posts and event pages. This platform is used by both employers and students.
    • Twitter: Tweeting club updates and links. This platform is most used by employers.
    • Instagram: Publishing posts, creating stories, and archiving story highlights. This platform is most used by students.
  • Maintains and updates each platform for accurate and up-to-date information
  • Drafts comprehensive social media calendars
  • Creates and promotes Facebook events for all club events
  • Monitors and responds to Direct Messaging on all platforms 
  • Coordinate with Creative Director to schedule when graphics need to be done 
  • Proofs all publications for spelling, logistical and grammatical errors
  • Assists President and Creative Director with idea generation for graphics and collateral
  • Works with other board members to obtain accurate info for upcoming events 
  • Works with Webmaster to update website with event details and direct members to a page through a Call to Action
  • Manages Quotes email account and responds to emails from  Quotescommunication@gmail.com
  • Presents ideas for tours, trips, socials or off-campus professional development activities to be approved by the board
  • Attends board meetings and club events

* Must submit writing samples and be in a writing-intensive major to be considered for this position. Ability to create social media graphics is a plus.

The ideal candidate for Director of Communication is:

  • A sophomore or junior at time of election
  • Strong writer with understanding of grammar and punctuation rules and has a sense of creativity
  • Social media-savvy
  • Basic understanding of design is a plus, but not mandatory
  • Highly detail oriented and organized
  • Good at project management and task-focused
  • Good team player
  • Not working more than 10 to 15 hours a week outside of school
  • Not in a leadership position with another organization while serving in Quotes
  • Good listener and open to advice and input from board members and faculty adviser
  • Able to attend board meetings, club events and FPRA events

Creative Director

  • Creates social media graphics and collateral for all club activities
  • Takes photos and videos at every event and adds files to Google Drive
  • Maintains Quotes brand throughout all communication materials
  • Presents ideas for tours, trips, socials or off-campus professional development activities to be approved by the board
  • Attends board meetings and club events

The ideal candidate for Creative Director is:

  • A freshman, sophomore or junior at time of election
  • Strong grasp of Adobe Illustrator and/or Photoshop 
  • Good listener and open to advice and input from board members and faculty adviser
  • Highly detail oriented
  • Good at project management and task-focused
  • Good team player
  • Not working more than 15-20 hours a week outside of school

Webmaster 

  • Collaborates with board and faculty advisor to create exciting website content
  • Works with Director of Communication to update website with upcoming events
  • Troubleshoots WordPress errors
  • Renews website domain every year 
  • Redesigns website with new template, when requested by the President and/or Faculty Adviser
  • Regularly reviews site content to ensure it’s updated and accurate
  • Decides layout and placement of important announcements and key events

The ideal candidate for Webmaster is:

  • A freshman, sophomore or junior at time of election
  • Moderate understanding of WordPress and how websites function
  • Basic understanding of design is a plus
  • Highly detail oriented
  • Good at project management and task-focused
  • Good listener and open to advice and input from board members and faculty adviser